Join Our Team
TITLE: DIRECTOR OF OUTREACH
REPORTS TO: DISTRICT DIRECTOR
LOCATION: OHIO
PRIMARY RESPONSIBILITIES:
- to oversee all district office operations and staff regarding outreach services;
- to monitor and update the Member and District Director on district and local issues;
- to understand the needs of the district through feedback from Field Representatives; and
- to act as liaison with federal, district, and local agencies on behalf of the Member.
QUALIFICATIONS:
- ability to provide necessary organization, leadership, and motivation;
- excellent oral and written communication skills;
- knowledge of legislative process and of House organization and procedures;
- knowledge of all issues and events in the district in which the Member is involved;
- proficiency in word processing;
- strong telephone skills;
- thoroughness and careful attention to detail;
- skill in organizing and prioritizing work tasks and activities;
- ability to exercise discretion and independent judgment in fulfillment Office responsibilities;
- availability to work atypical hours;
- ability to work well under pressure; and
- ability to work cooperatively and courteously with others.
DUTIES:
- assists with strategic planning of the Member’s district work period appearances and events; provides feedback on opportunities for the Member to connect with constituents; Primary lead for the planning and execution of outreach events; and assists with other projects as required.
- develops and maintains relationships on behalf of Member with local elected officials, government agencies, local businesses, community organizations, and constituents in assigned geographic/policy area(s) within the district.
- represents the Member at civic meetings, hearings, and community events to monitor developments, opinions and concerns.
- remains current on legislative and non-legislative issues affecting constituents in the region; updates the Member, District Director and relevant policy staff on local developments in assigned region/portfolio.
- plans, assigns, and evaluates work of applicable employees in district offices;
- interviews and trains employees of district offices to handle Office matters such as logging incoming and outgoing correspondence, handling visitors, telephone calls, and computer operations;
- speaks to local groups when the Member is unavailable;
- maintains close communications with the Washington, DC, office;
- travels throughout the district at regular intervals to keep abreast of local concerns;
- acts as liaison and interfaces with city, county, district, and federal officials, the chamber
of commerce and other persons or groups to form effective relationships for the Member; - provides detailed memorandums to prepare the Member for their scheduled engagements;
- works with the Member’s Executive Scheduler and Press Secretary to ensure appropriate media participation within the community on issues of importance; and
- performs other duties as assigned.
Applicants should submit a cover letter and resume to JoinTeamSykes@mail.house.gov. Applications will be accepted on a rolling basis.
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TITLE: STAFF ASSISTANT
REPORTS TO: District Director
LOCATION: Ohio
PRIMARY RESPONSIBILITIES:
- to maintain and manage the front office operations of the District office; and
- to support the coordination of Congressional challenges and programming with other Member offices and Executive Departments;
- to act as liaison for the Member with the staff, public, and community stakeholders.
QUALIFICATIONS:
- at least two years of office experience;
- strong telephone skills;
- strong oral and written communication skills;
- ability to exercise discretion and independent judgment with respect to prioritization of and recommendations on Member appointments;
- proficiency in word processing and typing;
- strong organizational and filing skills;
- thoroughness and careful attention to detail;
- experience making travel reservations and arrangements;
- temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner;
- availability to work atypical hours;
- ability to work well under pressure; and
- ability to work cooperatively and courteously with others.
DUTIES:
Front Office Management
- answers and screens telephone calls for the Member and other staff members and takes messages;
- greets and screens visitors;
- assists persons who have appointments with the Member or other staff members;
- maintains handout literature regarding the district and the House;
- signs for deliveries and forwards all materials delivered to the office to appropriate staff members in a timely manner;
- Maintains the inventory of office supplies;
- maintains the office answering machine or voicemail;
- ensures that requests for assistance are directed to the appropriate staff member in a timely manner;
- writes down visitor opinions, including full name, address, and all relevant information.;
- Prepares regular reports for the District Director on district activities in assigned issue areas;
- Assists the district staff to complete constituent casework and non-casework activities ? Oversees the district mail program;
- Manages the internship program;
Scheduling and Member Administrative Support
- maintains important numbers, locations, and contact names for Member use;
- reviews the Member’s mail and invitations in a timely manner, in coordination with the District Director;
- responds to all invitations, either by written correspondence or by personal telephone call;
- maintains files of invitations that have been declined, accepted, or that are tentative or pending; and
- ensures that the Member is provided with briefing materials for each event
Community Support
- supports the District Director in staffing various events throughout the district, as needed;
- Coordinates with the District Director to delegate responsibilities;
- acts as a representative for the Member, including verbal communications with constituents and community stakeholders, and acting as liaison with federal, district, and local agencies; and
- performs other duties as assigned.
Applicants should submit a cover letter and resume to JoinTeamSykes@mail.house.gov. Applications will be accepted on a rolling basis.
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Green & Gold Congressional Aide
The Green & Gold Congressional Aide Program (G&G CAP) was established to create employment opportunities for Veterans, Gold Star families, and Active-Duty spouses within the U.S. House of Representatives. These positions provide Aides with the experience and exposure necessary to broaden their career opportunities. G&G CAP Aides may be assigned to Members, Committees, or House Officers and will serve in Washington, DC or Member district offices across the country. These are two-year, paid, full-time employment opportunities.
Duties will vary depending upon the specific requirements for each office. Said duties may include but are not limited to:
- Working as a constituent services representative;
- Helping local constituents resolve issues with federal agencies;
- Serving as liaison to local Veterans Service Organizations;
- Attending local events and meetings on behalf of the Member of Congress; and
- Performing legislative work.
SPECIFIC DUTIES FOR EACH OFFICE WILL BE DISCUSSED DURING THE INTERVIEW PROCESS. IN ORDER TO PARTICIPATE YOU MUST BE A VETERAN, GOLD STAR FAMILY MEMBER, OR ACTIVE-DUTY SPOUSE AND MEET ALL THE FOLLOWING REQUIREMENTS. NO WAIVERS WILL BE GRANTED:
Veterans:
- Honorably discharged;
- Released from active duty within the last six years;
- Pay grades at or below E-5/O-3/W-2;
- Veterans promoted to the pay grades of E-6/O-4/W-3 WITHIN 6-MONTHS OF SEPARATION from active duty may be eligible if they meet ALL other requirements
- Veterans who are in receipt of a 20-year or Temporary Early Retirement Authority (TERA) retirement are not eligible for the program.
Gold Star Families:
- A surviving spouse, child/step-child, parent/step-parent, or sibling/step-sibling of a veteran who died:
- In the line of duty while serving in the Armed Forces; or
- from a service-connected disability.
Active-Duty Spouses:
- Must be the spouse of an Active-Duty service member. Active-Duty service members work for the military full-time and are subject to permanent change of station or permanent change of assignment orders upon completion of each tour of duty.
- Those subject to Title X mobilization are not eligible
Additional Requirements
Detail oriented; excellent organization skills; strong computer skills; ability to complete projects within timelines and under minimal supervision. Ability to work well under pressure and maintain a professional and courteous work disposition; ability to exercise discretion and independent judgment in handling sensitive information; ability to manage multiple tasks simultaneously. High School Diploma required. Effective verbal and written communication skills are necessary.
Required Documents
VETERANS must submit a Resume and DD-214 (Member COPY 4)
GOLD STAR applicants require a Resume and one of the following:
**For members who died on active duty: DD-1300 or DD-2064, accompanied by a Line of Duty Determination; OR
**For members who died of service-connected disability: Last DD-214 issued to the veteran, and VA eligibility letter.
**Proof of dependency on the Veteran: DD-1172 (PAGE 2); OR **Proof of relationship (obituary, birth certificate, etc…) to the Veteran.
ACTIVE-DUTY SPOUSES must submit a Resume and a copy of the FRONT and BACK of Dependent ID card
To apply you must complete your application on the Green & Gold Program website. Please do not contact or submit applications to congressional offices.